Lounge scheduling regulations at Wilder
Are you planning an event at Oberlin College and considering using Wilder spaces? Here's a guide to help you navigate the process of reserving these spaces using the college's Electronic Management System (EMS) and OberView.
The EMS and OberView Process
- Log into OberView: First, log into OberView with your Oberlin College credentials.
- Navigate to the section for event management or space reservations. This may be labeled as “Calendar,” “Facilities,” or “Events.”
- Access EMS or the space reservation portal through OberView.
- Search for the desired Wilder space by date and time.
- Submit the event details, such as the name, purpose, expected attendance, and special requirements.
- Submit the reservation request; wait for confirmation or approval.
For exact, current instructions, Oberlin College’s official website or their Event Services office would have a user guide or FAQ for EMS and OberView. Contacting Oberlin’s Event Services or the Registrar’s office directly will provide specific help.
Important Considerations
- Only most Wilder rooms can be immediately reserved, some require approval. Approval may come from the Office of Student Involvement or other college offices.
- The event has a designated organizer, and there is a contact for inquiries or further information. However, there is no specific mention of this contact in the provided information.
- The event has a scheduled start time and a specified duration.
- Student recitals in Wilder Main Lounge are limited to no more than two consecutive days.
- The event has safety and security measures in place, but details were not provided.
- There is a contingency plan or backup arrangements for the event.
- Wilder Main, Wilder Lobby, the Sco, and the area beside the porch must be requested through EMS and approved by the Office of Student Involvement.
- Hand-written notes on room cards do not constitute a reservation for Wilder spaces.
Additional Information
- The event is happening at a specific location, but the details were not provided.
- There is a system in place for ticket booking or registration, but the specifics were not provided.
- The event has a planned agenda or program, but the details were not provided.
- College offices, Active Student Organizations, and individuals (OC students, faculty, and staff) can reserve or request rooms online using 'Request a Space' task via OberView.
In summary, reserving Wilder spaces at Oberlin College is done by logging into OberView, accessing EMS for event space scheduling, and submitting a reservation request for the desired Wilder location. Confirmations and further processing are managed through those systems or associated campus offices. This is a standard workflow at many universities, including Oberlin.
Technology plays a crucial role in the education-and-self-development process of planning an event at Oberlin College, as the Electronic Management System (EMS) and OberView, used for reserving Wilder spaces, are accessible online.
Familiarity with technology is essential for event organizers at Oberlin, as they must navigate through EMS or the space reservation portal within OberView to schedule and manage events, which contributes to their personal and professional growth.
